This feature will help you in exchanging metadata and instances. It will create automatically an *.xml file containing all the metadata for an instance, and will attach it to the instance file. Thus, you can transfer not only instances, but all the metadata related to them.

 Exclude files from import/export will not include the stream links (file paths to instances) from the exported metadata as they will probably not be the same at the destination workstation.

 Exclude notes from import/export will not include the note fields in the *.xml file. Since generally the notes are related to personal opinion and workstation-specific matters, checking this field will prevent notes from exporting and you-from importing such information.

 Multi-file export – When you have selected more than one file for export at the same time, this feature will create a separate *.xml file for each instance exported.

 NOTE: If the box is not checked, the metadata for all exported instances will be saved in one *.xml file. Thus, the recipient will not be able to forward or process these files independently from each other without losing their metadata.

When importing existing record – There are several ways to proceed if there are some duplicate entries in the current database and in the database you’re importing. You can choose one of the following:

oSkip – the duplicate entry will not be imported at all

oOverwrite – the duplicate entry will replace the currently existing record

oRename – the duplicate entry of the imported database will be entered in the grid as a separate row, its House ID will be incremented with a grave accent character and a number (2 for the first duplicate).

oPrompt – a dialog will pop-up, informing you that a duplicate entry was detected during import. You will have to choose the way to proceed manually.

NOTE: Export to *.xml is valid only for the currently selected row(s) in the grid. If you need to export the entire database, please select all lines first (<Ctrl> + <A> on your keyboard).