HouseID

The House ID is a unique identification number. It can be entered manually or generated automatically. This Options submenu helps you create your own pattern for auto-generating House IDs.

Automatic generation – check it to perform auto-generation of House ID.

Insert field button – inserts a new field to the House ID.

Delete field button – deletes the selected field from the House ID.

House ID fields – this area shows the House ID sequential.

By default, the House ID consists of two fields, separated by a hyphen. The first field contains three symbols from the entry’s Title and the second field contains a Random number between 0 and 10,000.

Double-clicking on the white House ID fields area (Automatic generation - checked) invokes a context menu with the following items:

[Insert field] – invokes a dialog box for choosing a field.

[Insert separator] – inserts a separator. The default separator is a hyphen.

[Delete field] – deletes the selected field.

To change a House ID field, double-click on it. A list of possible fields (a text-containing field from an entry’s description, a separator or a number) will appear.

Choosing a text-containing field opens the following property window:

Field type – shows the field name.

 Crop at – check it , if you want to use only a part of the field’s content in the House ID number: Define the number of symbols to be included.

For example: Field type [Title],  Crop at[3], means that only the first three symbols from the field Title will be included in the House ID number. If you check the Pad to box, you will be able to fill in the missing symbols from the field’s content with a specific symbol. This option is applied when the number of symbols in the text field is less than the number in the  Crop at box.

For example, if you define Crop at [4] symbols, but the concrete entry’s field contains only 3 symbols, it is one symbol short. The missing symbol could be filled-up with a specific symbol or will be left empty, depending on the / status of the  Pad to box. The padding symbol is the same for all fields and it is defined in Options -> HouseID -> Text padding symbol.

Choosing a number-containing field, opens the following property window:

Field type – shows the field name. It could be a random or a sequential number.

 Pad to – check it if you want to fill-up the random/sequential number with a specific symbol and define the number of symbols. This option is used when you want to visualize numbers with equal length.

For example, if you define a Random number between 0 and 100, it will appear in House ID like that: 2, 34, 98, 5, etc. If you check the  Pad to box, define pad to [3] and the previously set padding symbol is [0] (it is defined in Options -> HouseID -> Number padding symbol), the numbers will appear like that: 002, 034, 098, 005, etc.

Choosing [separator] opens a property window, where you can define the separator Symbol. By default, the separator sign is a slash.

Text padding symbol – here you can define a symbol for filling-up missing characters, when the Pad up box is checked. By default, it is an interval.

Number padding symbol – symbol for filling-up missing digits, when Pad to box is checked. By default, it is zero.

Sequential numbers – this field contains the sequential number features, presented in two tabs:

Local

This page concerns the generation of sequential numbers when the computer is in local mode, i.e., the records are created by one user. The sequential numbers are stored in the registry. If you want to use such a number in the House ID, select Sequential number from the pop-up menu that appears after double-clicking on the House ID fields.

Current value – this field displays the current sequential number on a local machine.

Reset type – By default, the sequential number is never reset [None]. If you want to reset the sequential number, specify the reset period: daily, weekly, monthly, or annually.

Reset now button – press it to reset the sequential numbering immediately.

DB Global

This page is used when many users work simultaneously on the database. The sequential numbers are generated in accordance to the moment of creating the record (i.e., upon opening the New record dialog box). The numbers are saved in the database. If you want to use such a number in the House ID, select DB sequential number from the dialog box that appears after double-clicking on the House ID fields.

Current value – displays the sequential number in the data base

The Reset now and Apply value buttons are self-explanatory.

The Random number field contains a description of the random number features:

Minimum – set the minimum value of the random number. By default, it is zero.

Maximum – set the maximum value of the random number. By default, it is 10,000.